Ajay is the Co-founder of Zimyo who has extensive experience of over 10 years in product development, system architecture, and data analytics. He spearheads Zimyo with his deep comprehensive industry knowledge. Currently, he is focused on positioning Zimyo as one of the most preferred brands in the HR tech space. With his technical and functional knowledge, Ajay envisions empowering leaders and organisations across the world to offer true ‘employee experience’ to their employees, help them get the best out of their workforce, drive higher engagement, and build a differentiating human capital advantage.
HR Technology has made it really easy for HR leaders to manage their workforce. The tasks that used to eat a lot of our time can be done with the touch of a button. Be it to manage the attendance of your employees or to process their payroll, everything can be done with a Human Resources Management System (HRMS). Today, every industry or sector is leveraging the benefits of a robust HRMS and the education sector is no exception.
Like any other sector, HR leaders have a significant role to play in the education sector. The workforce in this sector mainly comprises teachers or tutors who have this huge responsibility of delivering quality education to students. From teaching to listening to each student and managing piles of papers, a teacher often has a lot on his/her plate. This is why it is important to make things easy for them.
If you are on a mission to provide your staff or teachers with an environment where they can only focus on their strategic roles, then it’s time to opt for HR software. There are many advantages of HRMS in the education sector and some of them are as follows:
Make attendance management easy
Do your teachers have to rush to the staff room to mark their attendance in the staff attendance register? If yes, then it’s time to say hello to an HRMS. HR software makes attendance management a piece of cake. It allows your staff to mark their attendance through their mobile devices as soon as they enter the school premises. You can also set a range on the map to prevent employees from marking their attendance from any range that is not specified by the school. It also allows you to integrate your biometric and attendance devices with your HRMS to keep track of employee attendance.
Payroll is crucial for every sector. Teachers put in a lot of effort to educate their students, this is why it is important to offer them timely and accurate payouts. Errors in payroll can cause frustration among your staff which can affect their performance. You can get rid of these manual errors by opting for an HRMS. An HRMS is usually integrated with a payroll management system that makes it easy to calculate and pay salaries, withhold taxes and deductions, and stay regulatory compliant.
Teachers take exams to evaluate their students’ performance throughout the year. But is there any way you can evaluate the performance of your teachers? The answer is yes, with a performance management system you can easily track your staff’s performance. You can set SMART Goals, share continuous feedback, and generate performance reports with the help of a performance management system. Evaluating a teacher’s performance is imperative as their performance is going to have a huge impact on the students’ performance.
Make internal communications more effective
Effective communication between staff members is as important as it is between teachers and students. When all employees are on the same page, there tends to be less miscommunication and more collaboration. An HRMS helps you bridge the gaps in communication as it allows you to chat effectively with your teams. With an HRMS you can easily make announcements and use polls and surveys to take their feedback on certain rules or policy changes. This will keep your staff engaged and updated.
Solve grievances promptly
Employee helpdesk is a great feature of an HRMS. A helpdesk helps you solve employee queries or grievances in no time. If your staff has any problem with other employees or they need some sort of help, they can easily raise a request and the query can then be assigned to the concerned person who is responsible for solving the query or completing the request. A helpdesk makes it easy for you to address each query promptly. This way you can boost satisfaction among your employees.
Centralized document repository
An HRMS usually is integrated with a document management system that allows your staff members to store and organize all their documents in a single secure place. They can store lecture notes, important PDFs, question papers, student attendance records, and other valuable documents in a centralized system. Having all documents in one place makes it easy to access all the documents whenever needed. It also eliminates any odds of losing all this important information.
An HRMS makes it easy for you to store and organize all employee data such as their positions, employee records, joining date, salaries, banking, and tax details, etc. You can easily update employee information on the portal. Many HRMS come with a self-service option that allows your staff members to upload and update their documents, apply for leaves, and regularize their attendance. Employee self-service helps reduce the administrative burden on your HR department.
In this digital age, it is important to accoutre your staff with the right set of tools, approaches, and technology that save their time and allows them to focus on delivering quality education to the students. An HRMS can help you automate redundant HR activities, get rid of payroll errors, and keep your employees engaged.